Tenants are obligated to maintain their cooking exhaust hoods, fans and ducts free of grease, and shall employ a properly trained, qualified and certified reputable hood, fan and duct cleaning contractor (Contractor) to clean at regular intervals the hood, fan and duct system up to the roof of the Building. The Contractor shall be acceptable to Landlord and a copy of the contract shall be supplied to Landlord.
Subject to the terms of the Tenant’s lease, Tenant shall have designed and constructed its exhaust systems serving its space to be a negative pressure systems, and to have installed (and thereafter operate and maintain consistent with all manufacturer’s specifications and recommendations, at Tenant’s cost) the most effective hood filter system that still allows Tenant to operate within its parameters in all exhaust systems serving the Premises that eliminates all objectionable odors from Tenant’s kitchen exhaust. Inspection and maintenance of the systems must be in accordance and frequency with municipal regulations, including the current applicable NFPA 96 standard.
Tenants scheduling the inspection and cleaning of their systems must follow these
Building Rules and Regulation for Exhaust Duct Cleaning:
- The authorized Tenant Contact must provide written notice to the 2611 South Clark Street Management Office (PMO) at least thirty (30) days in advance. This notice should include:
- Date of Cleaning and Inspection
- Areas to be accessed, including rooftop and other Tenant lease space.
- Commencement Time and Estimated Completion Time of the Cleaning and Inspection
- Name, contact information (including on-site supervision) of the Contractor.
- A valid copy of the Contractor’s Certificate of Insurance, in amounts consistent with the Tenant Lease, naming Tenant, Landlord and Landlord’s agents as Additional Insured.
- Cleaning and Inspection may only occur between the hours of 11:00 PM and 5:00 AM, Monday through Friday, and between 12:00 AM and 6:00 AM on weekends.
- Property Management will coordinate with adjacent Tenants and will confirm back with the Tenant Contact within 48 business hours the acceptance of the proposed schedule, and will confirm the Property Management Engineering staff a to be assigned, at the Tenant expense, to facilitate the Cleaning and Inspection.
- This will include access to other Tenant lease space as well as building roof and common areas. All access to other Tenant leased space will require escort by an Engineering representative.
- The Tenant will be responsible for the completion and submittal of a Special Access Request and to provide all necessary keys for access within Tenant space. Property Management Engineering staff will provide escorted access to Contractor personnel inside adjacent Tenant space, rooftop and common areas.
- The Tenant and its Contractor will be responsible for the protection of all adjacent finishes, whether inside an adjacent Tenant lease space, common area or roof. Repair to damage to any area will be at the Tenant’s sole cost and expense.
- Flammable solvents or other flammable cleaning aids shall not be used.
- Care shall be taken not to apply cleaning chemicals on fusible links or other detection devices of the automatic extinguishing system.
- All access panels (doors) and cover plates shall be replaced. Dampers and diffusers shall be positioned for the proper airflow.
- Within 48 hours of completion, the Tenant Contact and Property Management personnel will tour the affected areas to review the completion of the Cleaning and Inspection.
- A certificate showing date of inspection or cleaning shall be maintained on the premises. After cleaning is completed, the Contractor shall place or display within the kitchen area a label indicating the date cleaned and the name of its company.
A digital recording of the cleaned area must be provided both to Tenant and to the 2611 South Clark Street Property Management Office no later than 48 hours after completion of the work.
Engineering staff will coordinate access for the monitoring of the Life Safety Detection and Suppression systems serving the property.